AEX Services

Important Dates

Discount Deadline: Friday, July 24, 2026
Advance Warehouse Receiving Dates:: Wednesday, July 1, 2026 - Friday, July 24, 2026
Show Site Receiving Dates:: Wednesday, August 5, 2026 - Friday, August 7, 2026

Show Schedule

Exhibitor Move-In

Wednesday, August 5, 2026

8:00AM-5:00PM

Thursday, August 6, 2026

8:00AM-6:30PM

Friday, August 7, 2026

8:00AM-1:00PM

All booths MUST be set by 1:00PM

Exhibit Hours

Friday, August 7, 2026

3:00PM-8:00PM

Saturday, August 8, 2026

9:00AM-7:00PM

Sunday, August 9, 2026

10:00AM-5:00PM

Exhibitor Move-Out

Sunday, August 9, 2026

5:00PM-11:00PM

Move-Out Note:

All carriers must check in no later than 8:00PM on Sunday, August 9, 2026 or freight will be shipped via LibertyCFS NV Inc's. terms. Seven business day standard ground service at exhibitor expense.

SHOW COLORS

BACK DRAPE:: Carpet Color: Exhibit Hall is not carpeted; Drape Color: Black; Show Color: Black

Booth Size: 10x10

Provided Booth Equipment

Booth Information

Each 10'x10' booth includes:

8'H Draped backwall
3'H Draped sidewall
(1) 6' Skirted Table
(2) Folding Chairs
(1) Wastebasket
(1) Exhibitor ID Sign

Shipping Information

Advance Shipments

Hunters Extravaganza San Antonio
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
4610 S Sam Houston Pkwy W
Suite 520
Houston, TX 77053

Additional Advance Shipment Information

Shipments should arrive between Wednesday, July 1, 2026 and Friday, July 24, 2026

Please print the advance shipment labels by clicking on Material Handling & Shipping in the submenu bar.

Advance Warehouse receiving hours are Mon. - Fri.: 9:00AM to 3:00PM.

Freight received at the Advance Warehouse after the published deadline will be charged an additional 50% per cwt surcharge.

Direct Shipments

Freeman Coliseum Expo Hall
Hunters Extravaganza San Antonio
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
3201 E Houston Street
San Antonio, TX 78219

Additional Direct Shipment Information

Direct shipments will be accepted on : Wednesday, August 5, 2026 between 7AM-6PM, Thursday, August 6, 2026 between 8AM-7PM & Thursday, August 7, 2026 between 7AM-9AM.

Hunters Extravaganza San Antonio 2026

Venue: Freeman Coliseum Expo Hall

August 7 - 9, 2026